These tips will prepare you for a great experience at the National Student Government Summit.
1. Raise money for conference
2. Register for conference
- See conference registration tips to help you save money
- See sample “excuse letter” that your attendees can give to professors so they can miss class to attend this conference (optional)
- See sample delegate contract that each of your attendees should sign (optional)
- See conference attendance form that each of your attendees should sign and have signed by an ASGA representative (optional)
- See sample press release that you can send to your campus and local newspapers, radio, and TV, as well as your institution’s public affairs office (optional)
3. Reserve hotel room(s)
Start at the Hotels page. The conference will be held at the Sheraton Pentagon City Hotel, a beautiful, elegant hotel just minutes from the U.S. Capitol building! This is where all of the conference workshops and speakers will be held.
By staying at the Sheraton Pentagon City Hotel, you will spend less on food, transportation, and accommodations. There is a free shuttle to and from the airport and the Metro.
ASGA has negotiated a rate in 2018 of $189 per night (the hotel’s normal rate is $293 per night). The hotel is $40 per night less than in 2017.
Check-in time is 3:00 p.m.
In 2018, the Sheraton Pentagon City Hotel is offering free Internet to all ASGA guests who stay there (normally $13.95 per day).
ASGA recommends that you arrive either Wednesday night (if you plan to lobby on Capitol Hill or participate in the pre-conference Presidential Leadership Retreat or Parliamentary Procedure/Meetings training on Thursday, or Thursday afternoon, as conference registration is available from 4:30 p.m. to 7:00 p.m. on Thursday.
4. Plan your air or train travel
If it would take more than eight hours to drive to this conference, ASGA recommends that you fly.
If you choose to travel by air, ASGA recommends that you fly into Reagan National Airport (DCA). Reagan National is only 4 miles from the Sheraton Pentagon City Hotel, which has a free shuttle.
Another option is Washington Dulles International Airport (IAD). Dulles is also only 27 miles away from the Sheraton Pentagon City Hotel and it is accessible by Metro bus and the Metro. It takes longer to get from the airport to the hotel, however. Airfare costs are sometimes cheaper at IAD.
Another possibly cheaper option is Baltimore/Washington International Airport (BWI), which is 37 miles away. Airfare costs are often cheaper at BWI, but you will either have to rent a car or use the Super Shuttle.
Amtrak is a convenient option for many East-Coast institutions. Union Station in downtown Washington is an Amtrak stop. Once at Union Station, you can take the Metro to Reagan National airport or the Pentagon City Metro stop, and catch the free shuttle to the hotel.
5. Plan your ground transportation
You will need to arrange your own transportation to and from the conference location, as well as to nightlife, restaurants, museums, etc.
If you’re flying, the Sheraton Pentagon City Hotel offers a free shuttle to and from the airport. There is a DC Metro stop at the airport. The shuttle also will take you to the Pentagon City Metro stop, which you can take into DC. Then you can easily walk or use public transportation (the Metro) or take a taxi or Uber or Lyft to get around Washington, D.C.
The official conference hotel, the Sheraton Pentagon City Hotel, offers a free shuttle to and from the airport.
You also can get to DC by using Washington’s convenient and safe Metro. The Metro is easily accessible at Reagan National Airport or the Pentagon City Metro stop. The free hotel shuttle will take you there.
ASGA recommends buying a Metro pass while you’re in Washington. You can use it to sight-see, go to restaurants, or lobby on Capitol Hill. Visit to the Metro web site to see prices for the passes.
The Metro operates until midnight every night. You truly can get anywhere quickly and easily using D.C.’s Metro.
The Super Shuttle is available at the Baltimore airport (about $40 each way; $80 round-trip).
A taxi from DCA or IAD might take less time to get from the airport to your hotel, but not much, and it will be much more expensive. ASGA recommends that you use the Metro while you’re in town.
If you’re driving to the conference, it will cost $12 ($18 discount for ASGA guests) per day to park at the Sheraton Pentagon City Hotel. Please note: the conference hotel has self-parking. In addition, if you’re driving a college van or bus, the hotel CAN accommodate over-sized vehicles.
MONEY-SAVING TIP: Use the hotel’s free shuttle to and from the airport and Metro.
6. Review and print directions
You can find directions to the conference site at our Directions page.
7. Conference attire
- Thursday — Business casual
- Friday — Business casual
- Saturday — ASGA T-shirts & jeans
- Sunday — College/University shirts & jeans
8. Get the ASGA Conferences App
Grab the ASGA Conferences App for your iOS or Android device, and have the conference schedule, speaker information, directions, ASGA contact information, and more at your fingertips before and during the conference.
9. Bring your business cards, constitutions, and brochures
Please bring your SG business cards, brochures, and fliers to exchange with other SG leaders and advisors in the “SG Exchange.” You can have a six-foot table to display your materials (first-come, first-served). Bring a table cloth!
10. Check the local weather
It’s often chilly in the evenings in D.C. at this time of year. Also, sometimes meeting rooms are cool thanks to air conditioning.
11. Review and print the conference schedule
Then you can decide on which workshops to attend and be aware of when the conference starts and ends each day.
13. Read these conference articles
Responsible Student Government leaders and advisors make sure they get as much as possible from the conferences they attend.
- Make the Most of Conventions
How to save money and use your time wisely
Before jetting off to your next conference, scan this checklist of time and money savers.
- Members Behaving Badly
Mind your manners at conferences
Here are some tips on how to make a lasting, positive impression about the quality of your school’s student leaders while at conferences.
- Getting the Most Out of Conferences
Student Government leaders at the University of North Dakota use their “Homework Sheet” as a networking tool
Do you want to get more out of attending your next leadership conference than just jet lag? Follow the example set by Student Government officers from the University of North Dakota.
- Action Plan for When We Return to Campus
SG Advisor at Illinois State develops tool to take the conference momentum back to your campus
This worksheet will help you develop a plan on how to take back what you learned at this ASGA conference.
- 10 Ways to Be a Good Conference Roommate
Even if you’ve known someone for years, staying together in a hotel can be an awkward – or awesome – experience.
Here are 10 suggestions for making your next conference slumber party the awesome kind.