These tips will prepare you for a great experience at the National Student Government Summit.
1. Raise money for conference
2. Register for conference
- See conference registration tips to help you save money
- See sample “excuse letter” that your attendees can give to professors so they can miss class to attend this conference (optional)
- See sample delegate contract that each of your attendees should sign (optional)
- See conference attendance form that each of your attendees should sign and have signed by an ASGA representative (optional)
- See sample press release that you can send to your campus and local newspapers, radio, and TV, as well as your institution’s public affairs office (optional)
3. Reserve hotel room(s)
Start at the Hotels page. The conference will be held at the Hyatt Regency Washington on Capitol Hill, a beautiful, elegant hotel just five minutes from the U.S. Capitol building! This is where all of the conference workshops and speakers will be held.
By staying at the Hyatt Regency Washington on Capitol Hill, you will spend less on food, transportation, and accommodations. You’ll be able to walk nearly everywhere! There is no closer or cheaper hotel!
ASGA has negotiated a rate in 2017 of $229 per night (the hotel’s normal rate is $293 per night).
Check-in time is 3:00 p.m.
In 2017, the Hyatt Regency Washington on Capitol Hill is offering free Internet to all ASGA guests who stay there (normally $14.95 per day).
ASGA recommends that you arrive either Wednesday night (if you plan to lobby on Capitol Hill on Thursday as suggested) or Thursday afternoon, as the conference registration is available from 4:30 p.m. to 7:00 p.m. on Thursday. You can plan lobbying on Friday morning as well, as the conference hotel is just a five-minute walk to the U.S. Capitol.
4. Plan your air or train travel
If it would take more than eight hours to drive to this conference, ASGA recommends that you fly.
If you choose to travel by air, ASGA recommends that you fly into Reagan National Airport (DCA). Reagan National is only 5 miles from the Hyatt Regency Washington on Capitol Hill.
Another option is Washington Dulles International Airport (IAD). Dulles is also only 30 miles away from the Hyatt Regency Washington on Capitol Hill, and it is accessible by Metro bus and the Metro. It takes longer to get from the airport to the hotel, however. Airfare costs are sometimes cheaper at IAD.
Another possibly cheaper option is Baltimore/Washington International Airport (BWI), which is about 34 miles away. Airfare costs are often cheaper at BWI, but you will either have to rent a car or use the Super Shuttle.
Amtrak is a convenient option for many East-Coast institutions. Union Station in downtown Washington is an Amtrak stop. Once at Union Station, you can walk two blocks to the conference hotel.
5. Plan your ground transportation
You will need to arrange your own transportation to and from the conference location, as well as to nightlife, restaurants, museums, etc.
If you’re flying, you will need transportation to and from the airport. Once you’re at the Hyatt Regency Washington on Capitol Hill, you can easily walk or use public transportation (the Metro) or take a taxi to get around Washington, D.C. If you’re staying at the Hyatt Regency Washington on Capitol Hill, you will be able to quickly and easily walk to museums, the Capitol, and many restaurants.
The easiest, and cheapest, way to get from the airport to the Hyatt Regency Washington on Capitol Hill is to take Washington’s convenient and safe Metro. The Metro is easily accessible at Reagan National Airport. Take the “Yellow” line to the China Town/Galleria Place stop. Then switch the “Red” line and ride that for two stops to Union Station. The Hyatt Regency Washington on Capitol Hill two blocks away walking. It will cost less than $5 per person to ride the Metro from the airport to the hotel.
ASGA recommends buying a Metro pass while you’re in Washington. You can use it to sight-see, go to restaurants, or lobby on Capitol Hill. Visit to the Metro web site to see prices for the passes.
The Metro operates until midnight every night. You truly can get anywhere quickly and easily using D.C.’s Metro.
The Super Shuttle is available at the Baltimore airport (about $40 each way; $80 round-trip).
Uber is another potentially less expensive option.
A taxi from DCA or IAD might take less time to get from the airport to your hotel, but not much, and it will be much more expensive. ASGA recommends that you use the Metro while you’re in town.
PARKING: If you’re driving to the conference, it will cost $47.60 ($15 discount for ASGA guests) per day to park at the Hyatt Regency Washington on Capitol Hill and perhaps more elsewhere and in public parking. Please note: the conference hotel has no self-parking (only valet parking). In addition, if you’re driving a college van or bus, the Hyatt Regency Washington on Capitol Hill cannot accommodate over-sized vehicles. Union Station does have long-term parking available for over-sized vehicles. Please contact the hotel for suggestions on nearby parking for over-sized vehicles.
MONEY-SAVING TIP: You may want to park outside of Washington, then take the Metro or Uber back to the hotel. That could save your money on parking!
6. Review and print directions
You can find directions to the conference site at our Directions page.
7. Conference attire
- Thursday — Business casual
- Friday — Business casual
- Saturday — ASGA T-shirts & jeans
- Sunday — College/University shirts & jeans
8. Get the ASGA Conferences App
Grab the ASGA Conferences App for your iOS or Android device, and have the conference schedule, speaker information, directions, ASGA contact information, and more at your fingertips before and during the conference.
9. Bring your business cards, constitutions, and brochures
Please bring your SG business cards, brochures, and fliers to exchange with other SG leaders and advisors in the “SG Exchange.” You can have a six-foot table to display your materials (first-come, first-served). Bring a table cloth!
10. Check the local weather
It’s often chilly in the evenings in D.C. at this time of year. Also, sometimes meeting rooms are cool thanks to air conditioning.
11. Review and print the conference schedule
Then you can decide on which workshops to attend and be aware of when the conference starts and ends each day.
13. Read these conference articles
Responsible Student Government leaders and advisors make sure they get as much as possible from the conferences they attend.
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- Getting the Most Out of Conferences
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Do you want to get more out of attending your next leadership conference than just jet lag? Follow the example set by Student Government officers from the University of North Dakota.
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This worksheet will help you develop a plan on how to take back what you learned at this ASGA conference.
- 10 Ways to Be a Good Conference Roommate
Even if you’ve known someone for years, staying together in a hotel can be an awkward – or awesome – experience.
Here are 10 suggestions for making your next conference slumber party the awesome kind.